Job Applicant Privacy Notice

Last Updated June 2022

This Job Applicant Privacy Notice (“Notice”) describes how Lord, Abbett & Co. LLC and its subsidiaries and affiliates (collectively and each, “Lord Abbett,” “we”, “us”, “our”) collect, use, and otherwise process the personal data of job applicants. “Personal data” means any information that identifies you or that can be used along with other information to identify you. For purposes of this Notice, Lord Abbett is the data controller with respect to job applicant personal data. If you have questions about this Notice, you can email us at dataprivacy@lordabbett.com.

How do we collect personal data about you?

In addition to personal data you provide to us directly as part of the recruitment process, we may receive personal information about you from other sources, such as:

• recruitment consultants;
• publicly available information;
• background check providers;
• your references and prior employers; and/or
• social media profiles you choose to make publicly available.

We also may automatically collect information about your use of our job applicant portal or website through cookies and other tracking technologies, as disclosed in our Online Privacy Policy. You may update your cookie preferences at any time using our Cookie Settings.

What personal data do we collect about you and how do we use your personal data?

We may collect and process the following types of personal data about you:

• contact details, such as your name, postal address, phone number, email address;
• personal information, such as your place of residence, citizenship, date of birth, gender;
• information necessary to assess your employment candidacy, such as your resume or Curriculum Vitae, prior employment details, professional certifications or licenses, referral names and contact information, and any other information you choose to provide in your cover letter or application form or during an interview;
• information necessary for employee onboarding, such as passport information, national identification or tax identification number, work authorization, emergency contact, benefits administration information;
• sensitive information, such as trade union membership, religious affiliation, race/ethnicity; and/or
• other sensitive information that we obtain, as applicable, from credit reports, criminal background checks, and/or motor vehicle record searches.

We only process your personal data:

• where it is necessary to enter into an employment contract with you, including as a precontractual step;
• where it is required for compliance with our legal obligation(s);
• when we have your consent, which you may withdraw at any time by clicking here; and/or
• where processing your personal data is necessary for the purposes of our legitimate interests or those of a third party, and such interests are not overridden by your data protection interests.

Lord Abbett may process job applicant personal data for the following purposes:

• for administrative purposes during the recruitment process;
• to communicate with you about job or career opportunities about which you have inquired or which may suit your skills;
• to assess your suitability and qualifications for open roles;
• to ensure that our site and our services function in an effective manner for you;
• to perform background checks and/or reference checks;
• to be able to enter into an employment contract with you;
• to fulfil our legal obligations, such as the prevention, detection, or investigation of a crime, or fraud prevention;
• to meet our internal and external audit requirements;
• for information security purposes; and
• for any other allowable purpose that we otherwise believe to be necessary or appropriate.

We endeavor to collect only such information as reasonably necessary to assess your potential employment with us. You are solely responsible for ensuring that the information you provide is accurate, complete, and current. We will take reasonable steps to ensure that other information about you that we collect and use is accurate and complete. You may contact us using the information in this Notice to correct any of your personal data at any time.

We will only use your personal data for the purposes for which we collected it, unless we reasonably believe that we need to use it for another reason that is compatible with the original purpose. If we need to process your personal data for incompatible purposes, we will provide you with additional information about that further processing whenever possible.

We acknowledge that some of your personal data is more sensitive and requires a higher level of protection. We will process special category, or sensitive, personal data only when required by our employment law obligations or when you freely choose to provide such information to us. For some roles, Lord Abbett may be required to gather information about criminal convictions and offenses.

What if you do not provide the personal data we request?

You are not under any statutory or contractual obligation to provide the data Lord Abbett requests during the recruitment process. However, if you do not provide certain mandatory information, we may not be able to assess your application appropriately or be able to offer you employment. We will notify you if this is the case.

How do we share your personal data?

Your personal data will be shared internally including with other entities in our group for the purposes of the recruitment process. This includes members of the Human Capital Management and recruitment team, your interviewers, and your potential managers.

Lord Abbett generally will not share your personal data with external third parties, unless your application for employment is successful, and we make you a contingent offer of employment. Lord Abbett may then share your personal data with:

• former employers and referrals, as needed to obtain references for you;
• employment background check providers, as needed to obtain background checks; and/or
• the Disclosure and Barring Service, as needed to obtain criminal records checks.

Lord Abbett may be required to disclose personal data in order to comply with the law, including to regulators and other public authorities. Whenever possible, Lord Abbett will notify you in advance of any such disclosure.

Does Lord Abbett transfer your personal data outside the European Economic Area or United Kingdom?

We will transfer your personal data to the United States when it is reasonably necessary for us to do so as part of your application process or employment contracting. For example, our Human Capital Management department is primarily based in the United States, and they ensure that the review and decision making with regards to our applicants are made by the appropriate personnel, who can appropriately assess your qualifications and credentials. It is also necessary to transfer your personal data for purposes of employee contracting and onboarding, as our payroll and benefits administrators are located in the United States.

As the United States does not currently offer the same level of protections for personal data, we have put in place standard contractual clauses or other appropriate transfer mechanisms to ensure that your personal data is treated in a manner that is consistent with your rights under EU and UK law. If you would like further information about how we manage our personal data transfers, you may email us at dataprivacy@lordabbett.com.

How does Lord Abbett protect your personal data?

We take the security of your personal data seriously. Lord Abbett has industry-standard internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or subject to unauthorized disclosure or access. Nevertheless, transmission of data via the Internet is never completely secure, and we cannot guarantee the security of your personal data.

How long does Lord Abbett keep your personal data?

If your application for employment is unsuccessful, Lord Abbett will generally retain your personal data on file for one year after the end of the relevant recruitment process, unless we have a legal obligation to retain your personal data longer, and we will commit our best efforts to deleting your data after such time. With your consent, we also will maintain your personal data on file for consideration for future employment opportunities. Please note that our recruitment system allows you to delete your personal data at any time. You may also reach out to us directly to facilitate the deletion of your personal data or any other rights related to your personal data.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file. The periods for which your data will be held are explained in our Staff Privacy Notice and/or set out in our Records & Information Management Policy, which would both be provided to you following the commencement of employment.

What rights do you have with respect to your personal data?

You have certain rights with respect to your personal data, including the rights to:

• request access to and certain information about the processing of your personal data;
• request the correction of inaccurate personal data;
• request the deletion of your personal data;
• request that we restrict the processing of your personal data;
• object to our processing of your personal data; and
• request the transfer of your personal data to another party.

If you want to exercise any of these rights, please submit your request here.

You also have the right to make a complaint at any time to the relevant supervisory authority for data protection issues. If you reside in the EU, you can find information about your data protection authority here. If you reside in the UK, you may file complaints with the Information Commissioner’s Office here.

Changes to this Notice

We reserve the right to update this Notice at any time, and we will make an updated copy of such Notice available on our website. The currency of any Notice is always reflected by the “Last Updated” date at the top of the Notice.

Contact Us

This Notice was written with brevity and clarity in mind and is not an exhaustive account of all aspects of our collection and use of personal data. If you require any further information, please do not hesitate to email us at dataprivacy@lordabbett.com. We may also be contacted at either postal address below.

Lord Abbett (UK) Limited
Attn: General Counsel, Legal Department
116 Park Street
London, England W1K6SS
United Kingdom

Lord, Abbett & Co. LLC
Attn: General Counsel, Legal Department
90 Hudson Street
Jersey City, NJ 07302
United States