• Operations Administrative Assistant

    Job ID
    [2018]-1365
    Category
    Operations
    City
    Jersey City
    State
    NJ
  • Overview

    About Lord Abbett:

    Founded in 1929, Lord Abbett is an independent firm with a singular focus on the management of money. Over the course of our history, we’ve earned a sterling reputation for our leadership, influence, and innovation in the asset management industry. Today, our independent perspective, our commitment to active management, and our intelligent product design continue to make us relevant to individual and institutional investors.

     

    From the very beginning, we’ve recognized that our people are our greatest asset. As an investment-led, investor-focused firm, we value intellectual curiosity, teamwork, and collaboration across the organization.

     

    We’re looking for people with a keen interest in working for a trusted leader in the asset management industry, a desire to expand their knowledge, and a passion for delivering a client experience that exceeds expectations.

     

    Now that you know our history, are you ready to be part of our future?

      


    The Operations Administrative Assistant is responsible for providing administrative support for the Operations Department, including the Chief Operations Officer and senior members of the Department. This position requires the ability to operate in a dynamic environment, prioritize and manage multiple activities, maintain confidentiality and display a high level of professionalism.

    Responsibilities

    Responsibilities include, but are not limited to:

    • Managing calendars, scheduling meetings and organizing daily tasks;
    • Answering telephone calls and providing accurate and detailed messages;
    • Assisting with meeting preparation: scheduling, printing, assembling and/or distributing materials (e.g., agendas, notes, presentations, etc.);
    • Preparing documents in Microsoft Word, Excel and PowerPoint;
    • Arranging corporate travel, including scheduling transportation (ground and air) and arranging lodging and meeting accommodations;
    • Performing general office duties, including receiving guests and ordering supplies;
    • Processing expense reports; and
    • Assisting on special projects on an ad hoc basis.

    Qualifications

    • Minimum five years of relevant experience
    • Strong interpersonal and communication skills (verbal, written, listening)
    • Superior organizational and follow-up skills
    • Excellent proficiency in Microsoft Excel, Word and PowerPoint
    • Works well under pressure
    • Able to adapt to a dynamic environment
    • Proven ability to organize, manage, and plan several concurrent initiatives with varying priorities
    • Bachelor's Degree (preferred)

    Personal Characteristics Required:

    • Team player
    • Strong attention to detail
    • Representing Lord Abbett and the Operations Department in a positive and professional manner
    • Resourceful
    • Able to use sound judgment when addressing challenges and solving problems

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